Reduce Document Size

Last modified by MasterApps Support on 2021/06/18 01:43

Emails sent from Injury Master cannot be sent if an attachment is too large. To allow for multiple large attachments in a single email, PDF and image Documents / Files in IM can have their size reduced.

To optimise a file / document (decrease size or increase quality), navigate to the Files library or the Documents area of an Incident / Claim. Select the drop-down options next to the file for optimisation, and select Optimise File (reduce size).

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The Optimise Document window appears, offering the following choices for PDF optimisation:

  • Screen (Low Quality)
  • E-Book (Medium Quality) – (Default)
  • General (High Quality)
  • Print (High Quality)
  • Prepress (Highest Quality)

Image files’ quality is determined by percentages at intervals of 5% (default 80%).

Files can also be converted to greyscale by selecting the tick-box, further reducing its size.

The RESULT box then displays a comparison of Original Size and Optimised Size of the file, with a green “thumb-up” icon for reduced size, and a red “thumbs-down” icon for increased size. A preview of the optimised file can also be viewed by selecting the Preview button.

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To apply the changes, select Optimise. Optimised files will then display options to Download Original File, or Revert to Original File.

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